Office Manager

Overview

• Lead office operations and construction project coordination for a dynamic organization in the construction industry.
• Manage a team of administrative staff, ensuring efficient workflows and high-quality deliverables.
• Serve as the primary liaison for building management and vendor relationships.
• Coordinate project administration tasks, including contract management and ERP system setup.
• Ensure compliance with corporate standards and jurisdictional requirements for project documentation.
• Oversee office facilities, supplies, and equipment to maintain a professional work environment.
• Support onboarding logistics for new hires, including workstation setup and access provisioning.
• Collaborate with executives and project teams to meet organizational goals and deadlines.

Key Responsibilities & Duties

• Supervise administrative staff, providing mentorship and workload management.
• Compile, process, and manage subcontracts and owner contracts.
• Coordinate project setup and documentation accuracy in ERP systems.
• Manage office facilities, ensuring compliance with lease agreements and maintenance needs.
• Oversee office supply procurement and vendor relationships for cost efficiency.
• Organize logistics for internal meetings, events, and visits.
• Maintain and improve project administration templates and workflows.
• Support document distribution, mail management, and courier accounts.

Job Requirements

• Associate's degree in Business Administration or Construction Management required.
• 8-15 years of experience in construction project coordination or administration.
• Proficiency in construction ERP systems like Trimble Viewpoint Vista or Procore.
• Strong Microsoft Office Suite skills, including Word, Excel, and Outlook.
• Experience in subcontract administration and contract management.
• Exceptional organizational skills and attention to detail.
• Professional communication skills for interfacing with stakeholders.
• Preferred experience in commercial or industrial general contracting.