Office Coordinator

Overview

• Coordinate office operations and ensure smooth daily functioning in a dynamic environment.
• Provide reception services, welcoming guests and managing refreshments professionally.
• Monitor and maintain pantry supplies, ordering groceries as needed.
• Assist with lunch orders and conference room management tasks.
• Support light calendaring and scheduling for team members.
• Handle ad hoc office management responsibilities and small organizational projects.
• Contribute to creating a welcoming and efficient office environment.
• Opportunity to transition into a permanent role based on performance.

Key Responsibilities & Duties

• Welcome guests, ensure refreshments are available, and notify team members promptly.
• Check and restock pantry supplies daily, managing orders via Instacart.
• Coordinate lunch orders using DoorDash on designated days.
• Inspect conference rooms each morning, ensuring readiness for meetings.
• Assist with light calendaring tasks and conference room scheduling.
• Support ad hoc office management tasks and small organizational projects.
• Collaborate with team members to maintain an efficient office environment.
• Adapt to evolving office needs and provide proactive solutions.

Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 1 year of experience in office coordination or related roles.
• Strong organizational and multitasking skills in a fast-paced environment.
• Proficiency in scheduling tools and office management software.
• Excellent communication skills for guest interaction and team collaboration.
• Ability to manage ad hoc tasks and small organizational projects effectively.
• Flexibility to adapt to temporary and evolving office needs.
• Potential for transitioning into a permanent role based on performance.