Administrative Assistant

Overview

• Provide administrative support at a construction site, ensuring smooth operations and efficient project execution.
• Maintain office supplies, snacks, and resources for job site trailers to support team productivity.
• Coordinate catering for meetings, weekly lunches, and other team events as required.
• Assist with scheduling, meeting planning, and preparation to ensure seamless collaboration.
• Provide general administrative support to the project team, handling various tasks and responsibilities.
• Contribute to maintaining a professional and organized work environment.
• Ensure adherence to company policies and uphold a zero-tolerance culture for unprofessional behavior.
• Collaborate with team members to address project needs and streamline operations.

Key Responsibilities & Duties

• Manage office supplies and resources to ensure availability for daily operations.
• Coordinate catering services for meetings, lunches, and team events.
• Organize and schedule meetings, ensuring proper preparation and documentation.
• Support the project team with administrative tasks and project-related activities.
• Maintain a professional and organized environment within the job site trailers.
• Assist in planning and executing team events and activities.
• Ensure compliance with company policies and standards in all operations.
• Collaborate with team members to address operational challenges and improve efficiency.

Job Requirements

• High School Diploma or GED required; additional certifications in office management are a plus.
• Minimum of 2 years of administrative experience, with 4 years preferred.
• Proficiency in scheduling, meeting planning, and catering coordination.
• Strong organizational skills and attention to detail in managing resources and tasks.
• Ability to maintain professionalism and adhere to company policies.
• Effective communication skills to collaborate with team members and external vendors.
• Experience in supporting construction or project environments is advantageous.
• Capability to work on-site and adapt to dynamic work conditions.