Accounts Payable Associate

Overview

• Contribute to a dynamic accounting team by managing accounts payable operations in a hybrid work environment.
• Support invoice processing, vendor onboarding, and cash application processes for efficient financial operations.
• Collaborate with the Accounts Payable Manager and Senior Associate to improve and automate processes.
• Utilize accounting software, including NetSuite, to streamline workflows and ensure accuracy.
• Participate in tax filings and compliance activities, including 1099s and use tax reporting.
• Work within a supportive team environment, emphasizing communication and career stability.
• Engage in process improvement initiatives to enhance operational efficiency.
• Maintain procedural manuals and documentation for accounts payable functions.

Key Responsibilities & Duties

• Obtain invoice payment approvals and ensure accurate coding and allocations.
• Process semimonthly payments, including checks and ACH transactions.
• Audit employee expense reports and reconcile corporate credit card statements.
• Manage vendor onboarding and maintain accurate vendor files and tax documentation.
• Handle bank transactions, including deposits, wires, and recording incoming/outgoing funds.
• Support staff accountants with research inquiries, journal entries, and expense analysis.
• Maintain and automate fixed asset database processes for improved efficiency.
• Assist with tax filings and compliance activities, ensuring adherence to regulations.
• Contribute to the implementation of NetSuite and other process improvement projects.

Job Requirements

• Bachelor’s degree in Accounting or Business required.
• 3-4 years of accounts payable experience preferred.
• Proficiency in NetSuite or similar accounting software beneficial.
• Experience with Concur and T&E management advantageous but not mandatory.
• Knowledge of fixed asset software like FAS is a plus.
• Strong skills in Excel, Word, and Outlook required.
• Excellent organizational and communication abilities essential.
• Team-oriented mindset with attention to detail and commitment to work excellence.
• Ability to work in a hybrid environment with flexibility and adaptability.