Talent Acquisition Coordinator

Overview

• Support the Talent Acquisition team in coordinating recruitment processes within a fast-paced, high-performance environment.
• Facilitate communication between candidates, search firms, recruiters, and hiring managers.
• Manage interview scheduling, ensuring smooth execution for both virtual and in-person formats.
• Prepare materials for hiring committees and team match meetings.
• Maintain accurate records and pipelines in applicant tracking systems.
• Identify and implement process improvements to optimize recruitment workflows.
• Collaborate with multiple stakeholders in a matrixed organizational structure.
• Contribute to delivering an exceptional candidate experience throughout the recruitment process.

Key Responsibilities & Duties

• Coordinate external communication with candidates and search firms during the interview process.
• Schedule and manage high-touch interview requests, ensuring readiness for all participants.
• Collect and collate interview feedback for recruiters and hiring managers.
• Update candidate pipelines and maintain detailed records in applicant tracking systems.
• Support recruitment process improvements in collaboration with HR and TA teams.
• Provide tailored context and background information to interviewers.
• Ensure data hygiene and accurate documentation within recruitment systems.
• Act as a point of contact for candidates and hiring managers during recruitment stages.

Job Requirements

• Bachelor’s degree from a top-tier institution with a GPA of 3.5 or higher.
• 1-2 years of experience in recruiting coordination or talent acquisition operations.
• Proficiency in applicant tracking systems; Avature experience preferred.
• Demonstrated ability to manage candidate-facing coordination in complex interview environments.
• Strong judgment and ownership instincts with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal, for diverse audiences.
• Comfortable working in a matrixed organizational structure with multiple stakeholders.
• Experience in process improvement and workflow optimization within recruitment systems.