Legal Billing Coordinator

Overview

• Lead and manage legal billing operations, ensuring accuracy, compliance, and efficiency in alignment with organizational standards and client requirements.
• Collaborate with attorneys and administrative teams to develop and implement tailored billing strategies for optimal client satisfaction.
• Oversee unbilled inventory, identifying opportunities for process improvement and ensuring timely invoicing.
• Prepare, review, and finalize detailed client invoices, ensuring clarity and adherence to contractual agreements.
• Analyze billing data to provide actionable insights and recommendations for enhancing operational efficiency.
• Serve as the primary liaison between clients, attorneys, and billing staff to address and resolve billing inquiries effectively.
• Support a hybrid work environment, demonstrating adaptability and a commitment to organizational success.
• Ensure compliance with firm policies and maintain the confidentiality of sensitive information.

Key Responsibilities & Duties

• Draft, review, and finalize client invoices with detailed narratives and summaries for submission.
• Monitor billing cycles, addressing discrepancies to ensure timely and accurate invoicing.
• Collaborate with attorneys to align billing practices with client preferences and contractual requirements.
• Investigate and resolve billing-related issues, ensuring client satisfaction and operational efficiency.
• Provide training and guidance to staff on billing procedures, software, and compliance standards.
• Analyze billing data to identify trends and recommend process enhancements for improved efficiency.
• Maintain accurate records and documentation to support auditing and reporting requirements.
• Contribute to the development and refinement of billing policies and procedures to enhance overall operations.

Job Requirements

• Associate of Arts (AA) degree in a relevant field; Bachelor’s degree preferred.
• Minimum of 5 years’ experience in legal billing, preferably within a law firm environment.
• Proficiency in legal billing software and strong analytical skills for data interpretation.
• Exceptional communication skills to effectively collaborate with clients and internal teams.
• Strong organizational and time management abilities to meet deadlines in a hybrid work setting.
• Ability to work independently and as part of a team, demonstrating adaptability and initiative.
• Commitment to maintaining confidentiality and adhering to compliance standards in legal billing.
• Familiarity with industry best practices and regulations related to legal billing operations.