Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant role supports the Elections and Government Program in achieving key goals and objectives.
• Provide logistical and operational support to ensure smooth program operations and deliverables execution.
• Collaborate with program directors and staff to manage scheduling, expense reports, and event logistics.
• Assist in research, drafting, and proofreading materials for publications, advocacy, and litigation projects.
• Engage in communication with external stakeholders, including government officials, donors, and journalists.
• Coordinate inter-department initiatives with Communications and Development teams to ensure alignment.
• Conduct research and summarize legal, academic, and news sources to support program initiatives.
• Contribute to special projects and other duties as assigned to advance program objectives.

Administrative Assistant Key Responsibilities & Duties

• Manage scheduling, travel arrangements, and team logistics with accuracy and timeliness.
• Plan, track, prioritize, and report progress on tasks and projects to ensure timely execution.
• Organize meetings, including calendaring, note-taking, and follow-up on next steps.
• Draft memos, presentations, board reports, and other communications for internal and external use.
• Coordinate initiatives with other departments to ensure effective collaboration and alignment.
• Conduct research and fact-checking to support articles, speeches, and organizational materials.
• Build positive working relationships with colleagues and external stakeholders.
• Engage in special projects and contribute to the program’s mission and goals.

Administrative Assistant Job Requirements

• Bachelor’s degree and at least one year of relevant work experience required.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage time effectively and handle multiple tasks in a deadline-driven environment.
• Excellent writing, proofreading, and fact-checking skills.
• Experience in politics, government, research, or nonprofit administration preferred.
• Strong interpersonal skills and ability to build positive relationships.
• High degree of professionalism, integrity, and discretion.
• Enthusiasm to learn and support the program’s objectives and initiatives.