Accounts Payable Specialist

Accounts Payable Specialist Overview

• The Accounts Payable Specialist will manage full-cycle AP processes, ensuring timely and accurate invoice processing, vendor payments, and compliance with organizational policies.
• Collaborate with cross-functional teams to maintain strong vendor relationships and support financial operations in a dynamic, fast-paced environment.
• Utilize advanced software tools and ERP systems to process high-volume invoices and payment import files efficiently.
• Ensure compliance with firm policies and regulatory requirements, including 1099 documentation and expense reimbursement standards.
• Provide exceptional client service by meeting high-quality standards and exceeding expectations in a collaborative team setting.
• Adapt to emerging technologies, including AI platforms, to enhance workflows and drive innovation within the accounting department.
• Contribute to a culture of continuous improvement by identifying and implementing process enhancements.

Accounts Payable Specialist Key Responsibilities & Duties

• Set up and maintain vendor profiles, ensuring accuracy and compliance with organizational policies.
• Review, verify, and process vendor invoices, credit memos, and refunds for timely approval and payment.
• Manage payment schedules and execute payments via check, ACH, and wire transfers, ensuring proper authorization.
• Maintain organized records and documentation to support financial audits and compliance requirements.
• Coordinate with internal stakeholders to resolve discrepancies and obtain necessary documentation for reimbursements.
• Prepare and format high-volume payment import files using advanced Excel formulas and allocation logic.
• Provide support for department activities and complete additional duties as assigned by management.
• Ensure invoices have designated approvals prior to processing and maintain compliance with firm policies.

Accounts Payable Specialist Job Requirements

• Bachelor's Degree in a related field or equivalent experience preferred.
• Minimum of 3 years of high-volume accounts payable or general accounting experience, preferably in a professional services environment.
• Proficiency in Windows-based software and Microsoft Office Suite, including Excel and Outlook.
• Experience with ERP systems and specialized applications such as Aderant Expert, Concur, or Costloader preferred.
• Strong attention to detail, organizational skills, and the ability to manage multiple priorities effectively.
• Demonstrated ability to adapt to new technologies, including AI platforms, to enhance workflows.
• Excellent interpersonal and communication skills, with a professional demeanor and collaborative mindset.
• Flexibility to work overtime as needed to meet deadlines and support team objectives.