Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant (Contract) will support daily office operations, ensuring efficiency and professionalism in all interactions.
• This role requires a minimum of three years of administrative experience in a professional setting.
• The position is a 2–3-month assignment, working on-site five days a week.
• The Administrative Assistant will manage mail, oversee office access, and coordinate with vendors for maintenance.
• Candidates must demonstrate advanced proficiency in Microsoft Office Suite and excellent organizational skills.
• This role involves maintaining confidentiality and handling sensitive information with discretion.
• The position offers an opportunity to work in a dynamic, deadline-driven environment.

Administrative Assistant Key Responsibilities & Duties

• Send, receive, and distribute mail and packages efficiently and accurately.
• Perform light word processing, printing, and binding tasks as required.
• Monitor office access, greet guests, and ensure a secure and welcoming environment.
• Order, restock, and organize kitchen and office supplies as needed.
• Maintain cleanliness and organization in the kitchen and common areas.
• Coordinate with vendors for office repairs and building maintenance issues.
• Conduct office walkthroughs to ensure neatness and identify any issues.
• Provide exceptional customer service and support to internal and external stakeholders.

Administrative Assistant Job Requirements

• High School Diploma or GED required; Bachelor’s degree preferred.
• Minimum of three years of administrative experience in a professional setting.
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with PeopleSoft Financials is preferred but not mandatory.
• Exceptional organizational skills and attention to detail to manage multiple tasks effectively.
• Strong written and verbal communication skills with superior grammar and punctuation.
• Ability to handle confidential information with discretion and professionalism.
• Proven ability to work in a fast-paced, deadline-driven environment.