Billing Specialist

Billing Specialist Overview

• The Billing Specialist will manage billing processes for multiple partners, ensuring compliance with client guidelines and organizational standards.
• This hybrid role offers flexibility with one day in-office and remote work options.
• Collaborate with partners and assistants to prepare accurate invoices and resolve billing issues.
• Handle complex billing scenarios, including split-party/multi-payor and task code billing.
• Maintain documentation of billing procedures, deadlines, and partner preferences.
• Support e-billing processes and ensure timely resolution of related issues.
• Provide backup assistance to team members and support special projects as needed.
• Collaborate with collections staff to address accounts receivable and minimize outstanding balances.
• Contribute to a dynamic team environment within a leading law firm.

Billing Specialist Key Responsibilities & Duties

• Manage monthly billing processes for 10+ partners, ensuring accuracy and timeliness.
• Review pre-bills for compliance with rates, discounts, and formatting standards.
• Prepare invoices and communicate directly with partners and assistants.
• Execute complex billing tasks, including split-party and multi-payor invoicing.
• Monitor work-in-progress (WIP) to ensure timely billing and address problem inventory.
• Respond to inquiries regarding billing and provide accurate accrual information.
• Support e-billing processes and resolve any related issues promptly.
• Assist with special projects and provide backup for team members as needed.
• Collaborate with collections staff to minimize outstanding balances and address cash issues.

Billing Specialist Job Requirements

• Bachelor’s degree preferred, with 3-4 years of billing experience in a law firm.
• Proficiency in Aderant or 3E systems and strong MS Excel skills.
• Experience with e-billing processes and LEDES file editing.
• Ability to manage complex billing scenarios and ensure compliance with client guidelines.
• Strong analytical and problem-solving skills in high-pressure environments.
• Excellent communication skills and ability to build effective relationships.
• Self-directed with a strong work ethic and ability to work independently.
• Flexibility to work outside standard hours occasionally to meet deadlines.
• Commitment to maintaining high standards of accuracy and organization.