Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide comprehensive administrative support to three executives in a professional office environment.
• This is a contract position for a 7-month maternity leave coverage, requiring immediate availability.
• The role involves managing calendars, coordinating meetings, and arranging travel for the executives.
• Candidates must be comfortable preparing simple meals and snacks for the executives as part of their daily routine.
• The position requires strong organizational skills to handle frequently changing schedules and priorities.
• Interaction with senior executives and external contacts will necessitate clear and confident communication skills.
• Proficiency in tools such as Zoom, Microsoft Teams, and Microsoft Office Suite is essential for success in this role.
• The work schedule is Monday through Friday, and the position is fully on-site.

Executive Assistant Key Responsibilities & Duties

• Manage and maintain calendars for three executives, ensuring seamless scheduling and coordination.
• Arrange travel plans, including flights, accommodations, and transportation, for the executives.
• Handle high volumes of incoming and outgoing calls professionally and efficiently.
• Prepare simple lunches, snacks, and beverages for the executives as needed.
• Maintain strong organizational practices to adapt to dynamic schedules and priorities.
• Communicate effectively with senior executives and external stakeholders to ensure smooth operations.
• Utilize Zoom, Microsoft Teams, and Microsoft Office Suite for meetings, documentation, and communication.
• Ensure adherence to professional standards and modest dress code in the workplace.

Executive Assistant Job Requirements

• Associate of Arts (AA) degree or equivalent educational background.
• Minimum of 5 years of experience in executive assistance or similar roles; 6 years preferred.
• Proficiency in Zoom, Microsoft Teams, and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills to manage multiple schedules and priorities effectively.
• Excellent written and verbal communication skills for professional interactions.
• Ability to prepare simple meals and snacks as part of daily responsibilities.
• Comfortable working in a small office environment with a modest dress code.
• Immediate availability to start and commit to a 7-month contract term.