Executive Assistant

Executive Assistant Overview

• The Executive Assistant provides high-level administrative support to the Chief of Staff, ensuring efficient operations within the President’s Office.
• Coordinate daily administrative tasks, acting as a liaison between executives, employees, students, and external stakeholders.
• Manage complex scheduling, event coordination, and communications to support institutional priorities and initiatives.
• Prepare and edit executive communications, reports, and presentations with a focus on accuracy and professionalism.
• Handle confidential information with discretion, ensuring compliance with records retention requirements.
• Support special projects and initiatives through planning, tracking deliverables, and coordinating stakeholders.
• Develop and maintain administrative systems to enhance efficiency and communication within the executive office.
• Coordinate travel arrangements and logistics for the executive, ensuring smooth execution of commitments.
• Establish effective relationships with internal and external stakeholders, fostering collaboration and communication.

Executive Assistant Key Responsibilities & Duties

• Provide executive-level administrative support, managing schedules, communications, and confidential information.
• Coordinate meetings and events, including logistics, agendas, and follow-up activities.
• Prepare and distribute professional documents, reports, and presentations for executive use.
• Conduct research and analyze information to support decision-making and institutional initiatives.
• Facilitate administrative processes, recommending improvements to workflows and procedures.
• Maintain accurate records and databases, ensuring compliance with organizational policies.
• Coordinate travel arrangements, including transportation, lodging, and itineraries.
• Support college-wide events and initiatives, collaborating with internal departments and external partners.
• Develop and maintain systems to improve communication and efficiency within the executive office.

Executive Assistant Job Requirements

• Associate degree in business administration, public administration, or a related field.
• Minimum of five years of progressively responsible administrative experience, including executive-level support.
• Preferred bachelor’s degree in business administration, communications, or higher education administration.
• Experience in higher education or supporting senior-level executives is advantageous.
• Strong organizational skills with proficiency in managing schedules, events, and communications.
• Ability to handle confidential information with discretion and sound judgment.
• Proficiency in office software and systems for records management and communication.
• Excellent interpersonal skills to establish effective relationships with diverse stakeholders.
• Capability to manage multiple priorities and deadlines in a dynamic environment.