Hr Coordinator

HR Coordinator Overview

• The HR Coordinator will support campus recruiting efforts at a national level, ensuring seamless operations and exceptional candidate experiences.
• This is a 6-month contract position with potential for permanent placement based on performance and team needs.
• The role involves managing job postings, candidate movement in Workday, and application reviews.
• Coordinate logistics for career fairs, including material preparation, invoicing, and calendar updates.
• Assist with onboarding processes, including drug tests, I9s, background checks, and onboarding emails.
• Organize interview day logistics, including scheduling, catering, transportation, and candidate greetings.
• Process candidate travel arrangements and reimbursements using Egencia and SAP systems.
• Generate offer letters and maintain clear communication with candidates throughout the hiring process.
• Collaborate with team members to proactively address challenges and ensure operational efficiency.

HR Coordinator Key Responsibilities & Duties

• Post and update job requisitions, manage candidate workflows, and review applications in Workday.
• Prepare and ship career fair materials, track returns, and handle fair registrations and invoices.
• Coordinate onboarding tasks, including drug tests, I9s, background checks, and onboarding communications.
• Organize interview logistics, including scheduling, room reservations, catering, and transportation arrangements.
• Manage candidate travel bookings and expense reimbursements using Egencia and SAP systems.
• Process invoices related to career fairs, transportation, and other recruitment activities in Coupa.
• Generate offer letters and assist with candidate communications as needed.
• Collaborate with team members to troubleshoot issues and ensure smooth recruitment operations.
• Perform additional duties as assigned to support the recruitment team effectively.

HR Coordinator Job Requirements

• High School Diploma or GED required; Bachelor’s degree in Human Resources or related field preferred.
• Minimum of 3 years of experience in HR or recruitment support; 4 years preferred.
• Proficiency in Microsoft Excel, Google G Suite, and applicant tracking systems; Workday experience preferred.
• Strong organizational skills and attention to detail, with the ability to multitask effectively.
• Exceptional verbal and written communication skills, with a professional demeanor.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience with SAP and Coupa systems for expense management and invoicing is advantageous.
• Demonstrated ability to prioritize tasks and meet deadlines with minimal supervision.
• Passion for delivering exceptional candidate experiences and supporting recruitment initiatives.