Project Administrator

Project Administrator Overview

• The Project Administrator supports development and construction teams managing multifamily, mixed-use, corporate office, and retail projects.
• Maintain project documentation, including contracts, schedules, budgets, and permits, ensuring accuracy and organization.
• Coordinate meetings with architects, engineers, contractors, and stakeholders, preparing agendas and tracking action items.
• Assist in tracking budgets, change orders, invoices, and overall project costs to ensure financial compliance.
• Support the preparation and distribution of bid packages, contracts, and purchase orders.
• Track project schedules, communicate updates, and identify potential delays to keep projects on track.
• Facilitate permitting, inspections, and regulatory requirements to ensure project compliance.
• Provide assistance in due diligence and preconstruction activities for upcoming developments.
• Work on multiple projects simultaneously, maintaining strong attention to detail and organization.

Project Administrator Key Responsibilities & Duties

• Provide administrative and coordination support throughout development and construction project lifecycles.
• Maintain accurate project files, contracts, plans, and schedules.
• Assist with tracking budgets, commitments, invoices, and project costs.
• Coordinate meetings and prepare agendas, minutes, and follow-up action items.
• Prepare and distribute bid packages, contracts, and purchase orders.
• Track schedules and communicate updates or delays to stakeholders.
• Support processing RFIs, submittals, change orders, and pay applications.
• Assist with project reporting, including budget updates and status reports.
• Coordinate permitting, inspections, and closeout documentation.

Project Administrator Job Requirements

• Bachelor's degree in Construction Management, Real Estate, Business, or related field preferred.
• Minimum of 5 years of experience in construction or real estate development.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience with construction documentation, project schedules, budgets, and contracts preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience with construction management or project management software is a plus.
• Ability to work effectively with contractors, architects, engineers, and consultants.
• Strong attention to detail and ability to maintain accurate project records.