Receptionist

Receptionist Overview

• The Receptionist will provide professional and personable front-desk support for a financial services firm during a temporary two-week assignment.
• Ensure smooth day-to-day office operations, assisting the Office Manager and addressing broader office needs.
• Maintain a welcoming and professional environment for visitors and staff, showcasing excellent interpersonal skills.
• Utilize strong Outlook skills to manage scheduling and correspondence efficiently.
• Work on-site from 8:30 AM to 5:30 PM, with flexibility as needed.
• Ideal for candidates with financial services experience, preferably within investment or hedge fund environments.
• Opportunity to contribute to a dynamic and professional office setting during a critical coverage period.

Receptionist Key Responsibilities & Duties

• Greet visitors and staff professionally, ensuring a positive first impression.
• Manage incoming calls and correspondence, directing them appropriately.
• Assist with scheduling and calendar management using Outlook.
• Support the Office Manager in administrative tasks and office upkeep.
• Coordinate office supplies and maintain organized workspaces.
• Provide proactive support to address the needs of a small office environment.
• Ensure confidentiality and professionalism in handling sensitive information.
• Adapt to flexible hours and tasks as required by office demands.

Receptionist Job Requirements

• Bachelor of Arts (BA) degree or equivalent educational background.
• Minimum of 5 years of experience, with preference for candidates with 10 years.
• Proven experience in financial services, ideally within investment or hedge fund environments.
• Strong proficiency in Microsoft Outlook for scheduling and correspondence.
• Excellent interpersonal and communication skills, showcasing professionalism and approachability.
• Ability to work on-site during designated hours with flexibility as needed.
• Background check clearance preferred for immediate placement.
• Proactive and adaptable approach to supporting office operations and addressing dynamic needs.