Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide high-level support to the Chief Legal Officer in a dynamic, fast-paced environment.
• This role offers visibility within a growing organization with expanding C-suite leadership.
• Manage complex scheduling, travel arrangements, and executive communications with precision and discretion.
• Coordinate board meetings, prepare agendas, and track critical deliverables effectively.
• Support a senior executive with significant travel and demanding schedules, ensuring seamless operations.
• Anticipate needs and proactively address challenges to ensure smooth executive functioning.
• Collaborate closely with the legal team to maintain administrative excellence.
• This is a contract-to-hire opportunity with potential for long-term growth.

Executive Assistant Key Responsibilities & Duties

• Manage and maintain a complex and evolving executive calendar with accuracy and foresight.
• Coordinate extensive domestic travel arrangements, ensuring seamless transitions and scheduling buffers.
• Monitor and prioritize incoming communications, summarizing key information for executive review.
• Prepare meeting agendas, materials, and briefing information for board and executive meetings.
• Track deadlines, commitments, and deliverables to ensure timely completion of tasks.
• Maintain detailed records of action items and follow-up responsibilities for executive meetings.
• Communicate proactively with internal and external stakeholders to facilitate executive priorities.
• Partner with the legal team to ensure seamless administrative coordination and support.

Executive Assistant Job Requirements

• Minimum of 5 years of experience as an Executive Assistant supporting senior executives or legal professionals.
• Preferred experience includes 7 years in similar roles within legal departments or law firms.
• Exceptional skills in calendar management, travel coordination, and communication handling.
• Proficiency with Microsoft Office Suite, Outlook, and virtual meeting platforms.
• Ability to manage confidential and sensitive information with discretion and professionalism.
• Strong organizational skills and ability to prioritize multiple tasks effectively.
• Demonstrated ability to work independently and anticipate executive needs proactively.
• Comfortable working in a fast-paced environment with occasional after-hours communication.