Office Manager

Office Manager Overview

• The Office Manager will oversee daily operations and administrative activities in a dynamic law firm environment.
• Contribute to a high-profile firm with cutting-edge litigation practices and impactful public interest initiatives.
• Play a pivotal role in establishing and maintaining efficient office operations and procedures.
• Collaborate with cross-functional teams to ensure seamless administrative support and compliance.
• Take initiative in managing office resources, vendor relations, and emergency response planning.
• Provide training and onboarding support to new hires, enhancing their integration into the firm.
• Work closely with building management and IT teams to address facility and equipment needs.
• Contribute to the firm’s mission-driven focus on civil rights and public interest law.

Office Manager Key Responsibilities & Duties

• Supervise office administration staff, ensuring performance and managing absences effectively.
• Coordinate office space planning, maintenance, and renovations for optimal functionality.
• Serve as the primary liaison with building management for facilities and maintenance issues.
• Troubleshoot office equipment issues and liaise with repair vendors as needed.
• Monitor and order office supplies, maintaining inventory levels efficiently.
• Coordinate compliance notices and deliver training sessions for staff on office procedures.
• Assist with records management policies and onboarding processes for new hires.
• Organize internal and external events to support firm operations and culture.

Office Manager Job Requirements

• Associates degree or equivalent experience in office administration or related field.
• Minimum of 7 years of relevant experience; 10 years preferred.
• Proficiency in MS Office Suite, including Outlook, Word, and PowerPoint.
• Strong organizational and project management skills with attention to detail.
• Ability to maintain confidentiality and adhere to firm policies.
• Excellent communication skills and ability to work collaboratively in a team environment.
• Flexibility to adapt to shifting priorities and responsibilities.
• Passion for supporting a mission-driven organization focused on public interest law.