Receptionist

Receptionist Overview

• The Receptionist will serve as the primary point of contact for visitors and callers, ensuring a professional and welcoming experience.
• This role offers a temp-to-perm opportunity, providing potential for long-term career growth within the organization.
• Work closely with the Operations team to maintain office functionality and support various administrative tasks.
• Engage with a dynamic and growing team, contributing to a collaborative and energetic work environment.
• Assist in managing conference rooms, pantry supplies, and office events to ensure smooth daily operations.
• Be part of a team that values internal mobility and career development opportunities.
• Provide support to HR and other departments, enhancing organizational efficiency through proactive assistance.
• Contribute to the Team Building Committee, organizing activities that foster a positive office culture.

Receptionist Key Responsibilities & Duties

• Greet visitors and callers warmly, ensuring a professional and welcoming first impression.
• Answer and manage the main phone line, directing calls appropriately and taking detailed messages.
• Schedule and manage conference room bookings using Microsoft Outlook.
• Coordinate catering arrangements for meetings and office events.
• Maintain conference rooms and pantry areas, ensuring cleanliness and organization.
• Assist with facilities management tasks, including inventory control and liaising with building management.
• Support HR with scheduling, onboarding materials, and special projects as needed.
• Organize office activities such as Healthy Snacks, Birthdays, and Pizza Fridays to foster a positive work environment.
• Serve as administrator for third-party service provider oversight committees.

Receptionist Job Requirements

• Bachelor of Arts (BA) degree required, with a focus on communication or related fields preferred.
• Minimum of 1 year of experience in a receptionist or front-of-house role; 2 years preferred.
• Proficiency in Microsoft Outlook and general office technology essential.
• Strong organizational skills and attention to detail to manage multiple priorities effectively.
• Warm, professional, and polished communication skills with a genuine service orientation.
• Ability to thrive in a fast-paced environment and adapt to changing needs.
• Team-oriented mindset with initiative and follow-through capabilities.
• Experience in financial services or similar industries is advantageous.