Executive Assistant

Executive Assistant Overview

• The Executive Assistant will provide comprehensive support to two Partners, ensuring efficient operations and seamless coordination within a dynamic professional environment.
• This role includes reception duties, greeting guests, and maintaining a welcoming office atmosphere.
• Contribute to office management tasks, including inventory control, ordering supplies, and pantry stocking.
• Coordinate travel arrangements, liaising with agents, and preparing detailed itineraries.
• Manage complex calendars across time zones, scheduling meetings, and conference calls.
• Support expense reporting and budgeting processes, ensuring accuracy and timely submissions.
• Assist with event planning, including board dinners, holiday celebrations, and offsite meetings.
• Engage with vendors, building management, and IT support to address office needs effectively.
• Enjoy a warm and collaborative culture with excellent benefits and growth opportunities.

Executive Assistant Key Responsibilities & Duties

• Provide administrative support to two Partners, managing calendars, travel arrangements, and correspondence.
• Greet guests at reception, ensuring a professional and welcoming environment.
• Coordinate office supplies, pantry inventory, and team lunch orders twice weekly.
• Prepare agendas, materials, and presentations for meetings and events.
• Handle expense reporting, allocation, and budgeting tasks efficiently.
• Assist with event planning, including board dinners, holiday parties, and offsite meetings.
• Liaise with vendors, building management, and IT support for office operations.
• Maintain organized paper and electronic files, ensuring accessibility and accuracy.
• Support special projects, including research and data compilation as needed.

Executive Assistant Job Requirements

• Bachelor of Arts degree required, with a focus on administrative or business studies preferred.
• Minimum of 3 years of experience as an Executive Assistant; 5 years preferred.
• Proficiency in calendar management, travel coordination, and expense reporting.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Experience in event planning and vendor coordination is highly desirable.
• Excellent communication skills, both written and verbal, with a professional demeanor.
• Proficiency in Microsoft Office Suite and familiarity with expense management tools.
• Ability to work on-site during core hours with occasional flexibility for after-hours tasks.
• Commitment to maintaining a positive and collaborative work environment.