Administrative Assistant

Administrative Assistant Overview

• The Administrative Assistant will support HR operations during a critical system transition period.
• This contract role involves assisting with the migration of personnel files to a new HRIS system.
• Collaborate with HR teams to ensure accurate and organized file management.
• Opportunity to enhance skills in HRIS systems and document management processes.
• Work on-site in a dynamic HR environment, handling sensitive information discreetly.
• Gain hands-on experience with Paycom and HR file transition processes.
• Ideal for candidates with HR administrative experience seeking impactful projects.

Administrative Assistant Key Responsibilities & Duties

• Prepare and upload employee files into the new HRIS system accurately.
• Review, organize, and scan personnel documents for digital transition.
• Ensure completeness and proper categorization of all transferred files.
• Identify and flag missing, duplicate, or outdated documents for HR review.
• Track progress of file migration and maintain detailed logs.
• Handle sensitive employee information with confidentiality and discretion.
• Collaborate with HR teams to ensure smooth transition processes.
• Utilize Microsoft Office tools for efficient file management and communication.

Administrative Assistant Job Requirements

• Bachelor of Arts (BA) degree required.
• Minimum of 2 years of experience as an HR Coordinator or Administrative Assistant.
• Proficiency in HRIS systems, with Paycom experience preferred.
• Strong skills in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational abilities and attention to detail.
• Ability to handle confidential information with sound judgment.
• Comfortable working independently in a fast-paced environment.
• Strong communication skills for effective collaboration with HR teams.