Research Operations Coordinator

Research Operations Coordinator Overview

• The Research Operations Coordinator provides administrative and project coordination support to the Discovery Research Coordination team.
• Manage purchase orders, invoice processing, and vendor onboarding activities efficiently using established systems.
• Coordinate event logistics, including room reservations, audiovisual setup, and catering arrangements.
• Support special projects by administering processes and updating relevant databases.
• Assist with communication tasks such as distributing invitations and collecting feedback using Microsoft Forms.
• Provide travel booking assistance and manage external party inquiries effectively.
• Monitor equipment marketplace activities and maintain transfer lists for laboratory equipment.
• Work on vendor communications, including preparing confidentiality agreements and onboarding assessments.
• Contribute to the team’s operational efficiency by ensuring timely follow-ups and tracking deliverables.

Research Operations Coordinator Key Responsibilities & Duties

• Create and amend purchase orders using WeBuy/SAP and manage goods receipts.
• Track and follow up on invoice statuses to ensure timely processing.
• Coordinate project deliverables by collecting action items and maintaining deadlines.
• Administer assigned processes, update databases, and escalate issues as needed.
• Manage event logistics, including reservations, audiovisual setup, and catering coordination.
• Develop and distribute communications, including calendar invitations and feedback forms.
• Coordinate vendor onboarding activities, including risk assessments and sourcing processes.
• Monitor laboratory equipment marketplace activities and maintain transfer lists.
• Assist with travel arrangements and provide support for external party inquiries.

Research Operations Coordinator Job Requirements

• Bachelor of Science (BS) degree required, preferably in a relevant field.
• Minimum of 2 years of experience in administrative coordination or project support.
• Proficiency in business systems such as WeBuy/SAP, Microsoft Outlook, and Microsoft Forms.
• Strong organizational skills and attention to detail for managing multiple tasks.
• Professional communication skills for interacting with internal teams and external parties.
• Ability to follow established procedures and handle sensitive administrative information responsibly.
• Comfortable learning and using new databases, systems, and software tools efficiently.
• Self-directed and service-oriented working style with sound judgment.
• Preferred experience in procurement support, event logistics, or research operations.