Billing Specialist

Billing Specialist Overview

• The Billing Specialist plays a vital role in managing daily billing operations, ensuring accuracy and compliance with client guidelines.
• Collaborates closely with attorneys and clients to resolve billing issues and facilitate timely invoice submissions.
• Maintains professionalism and confidentiality in all client and organizational matters.
• Supports year-end billing deadlines with availability from November 15th to January 31st.
• Works onsite two days per week, with Tuesday as a mandatory presence day.
• Provides detailed analyses of billing discrepancies, ensuring compliance with policies and guidelines.
• Utilizes advanced billing systems and e-billing platforms for efficient invoice management.
• Contributes to process improvement initiatives and system enhancements as assigned.

Billing Specialist Key Responsibilities & Duties

• Manage a diverse portfolio of billing assignments, ensuring compliance with client billing guidelines.
• Prepare, review, revise, and finalize client invoices, resolving discrepancies proactively.
• Collaborate with attorneys and administrative staff to address billing questions and discrepancies.
• Utilize billing systems to compile, analyze, reconcile, and maintain accurate billing data.
• Submit electronic invoices, monitor approval status, and resolve invoice rejections.
• Analyze client billing guidelines to improve realization and collection performance.
• Create detailed reports and spreadsheets to support client-specific needs and decision-making.
• Assist with special projects, including billing initiatives and system enhancements.

Billing Specialist Job Requirements

• Bachelor’s degree required, preferably in a related field.
• Minimum of 3 years of progressive billing/e-billing experience, preferably in legal or professional services.
• Proficiency in legal billing systems such as Elite, Aderant, or CMS.
• Experience with e-billing platforms like Billblast and eBillingHub.
• Strong analytical skills for resolving complex billing issues and reconciling discrepancies.
• Excellent communication skills to interact effectively with attorneys, clients, and staff.
• Advanced knowledge of Microsoft Office Suite, particularly Excel.
• Ability to work onsite two days per week and meet strict deadlines.