Recruiting Coordinator

Recruiting Coordinator Overview

• The Recruiting Coordinator role offers a dynamic opportunity to support campus recruiting efforts at a national level.
• Collaborate with the recruiting team to manage job postings, candidate applications, and onboarding processes efficiently.
• Coordinate logistics for career fairs, including registration, material preparation, and invoice processing.
• Assist with interview day arrangements, including scheduling, catering, and transportation coordination.
• Support candidate travel arrangements and expense reimbursements using industry-standard tools.
• Generate offer letters and maintain effective communication with candidates throughout the hiring process.
• Contribute to a positive candidate experience by ensuring seamless interactions and timely responses.
• Work closely with the team to troubleshoot issues and proactively address challenges.

Recruiting Coordinator Key Responsibilities & Duties

• Post and update job requisitions, manage candidate workflows, and review applications using Workday.
• Prepare and ship career fair materials, track their return, and manage logistics.
• Coordinate onboarding tasks, including drug tests, I-9s, background checks, and onboarding emails.
• Schedule candidate travel, process reimbursements, and manage invoices using SAP and Coupa.
• Arrange interview day logistics, including securing conference rooms and catering services.
• Generate offer letters and assist with candidate communications as needed.
• Maintain calendar invites with updated career fair logistics and ensure smooth event execution.
• Support the team with additional duties as assigned to meet recruitment goals.

Recruiting Coordinator Job Requirements

• High School Diploma or GED required; Bachelor’s degree in HR or related field preferred.
• Minimum of 2 years of experience in HR or recruitment support; 4 years preferred.
• Proficiency in Microsoft Excel, Google Suite, and applicant tracking systems (Workday preferred).
• Strong organizational skills and ability to multitask in a fast-paced environment.
• Exceptional attention to detail and proactive problem-solving abilities.
• Excellent verbal and written communication skills with a professional demeanor.
• Ability to manage logistics and administrative tasks efficiently and effectively.
• Demonstrated ability to provide exceptional customer service and candidate experience.