Facilities Manager

in Professional Services Contract

Job Detail

  • Experience Level Manager
  • Degree Type Bachelor of Arts (BA)
  • Employment Temporary
  • Working Type Hybrid
  • Job Reference 0000007738
  • Salary Type Hourly
  • Industry Pharmaceuticals
  • Selling Points

    A firm based in Jersey City is looking for a Facilities Manager for a three-month assignment.

Job Description

DUTIES:

  • Manage the overall office and facilities, including supplies, maintenance, and safety.
  • Oversee business services and events for both employees and contractors.
  • Ensure the office is stocked with supplies and organize cleaning and maintenance services.
  • Act as the Fire Warden, supervising fire safety and training.
  • Serve as a Notary Public, notarizing documents as needed.
  • Evaluate and manage services and vendors to ensure quality and cost-effectiveness.
  • Prepare and submit OSHA reports when required.
  • Support general office facilities and operations.
  • Be the main contact for office-related communications, both internal and external.
  • Handle office mail and correspondence.
  • Organize office meetings, appointments, and events.
  • Work with management and other departments to optimize office space and monitor attendance.
  • Supervise, train, and develop reception staff.
  • Manage contractors and temporary staff for short-term needs.
  • Process invoices, payments, and manage petty cash.
  • Handle vendor contracts and manage competitive bidding for services (e.g., supplies, maintenance, etc.).
  • Assist with budget preparation and tracking office expenses.
  • Provide support to the Accounting/Administration Department, including handling payables and expense reports.

Requirements:

  • Bachelor's degree
  • 5-7 years of experience
  • Notary Public
  • Ability to work in a fast-paced setting
  • Experience with Microsoft Office Suite
  • ShareAustin:

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