A firm based in Jersey City is looking for a Facilities Manager for a three-month assignment.
Job Detail
Job Description
DUTIES:
- Manage the overall office and facilities, including supplies, maintenance, and safety.
- Oversee business services and events for both employees and contractors.
- Ensure the office is stocked with supplies and organize cleaning and maintenance services.
- Act as the Fire Warden, supervising fire safety and training.
- Serve as a Notary Public, notarizing documents as needed.
- Evaluate and manage services and vendors to ensure quality and cost-effectiveness.
- Prepare and submit OSHA reports when required.
- Support general office facilities and operations.
- Be the main contact for office-related communications, both internal and external.
- Handle office mail and correspondence.
- Organize office meetings, appointments, and events.
- Work with management and other departments to optimize office space and monitor attendance.
- Supervise, train, and develop reception staff.
- Manage contractors and temporary staff for short-term needs.
- Process invoices, payments, and manage petty cash.
- Handle vendor contracts and manage competitive bidding for services (e.g., supplies, maintenance, etc.).
- Assist with budget preparation and tracking office expenses.
- Provide support to the Accounting/Administration Department, including handling payables and expense reports.
Requirements:
- Bachelor's degree
- 5-7 years of experience
- Notary Public
- Ability to work in a fast-paced setting
- Experience with Microsoft Office Suite
- ShareAustin:
Related Jobs
- Large company with growth opportunities in Philly.