Litigation Administrative Assistant

Responsibilities:

• Offer full administrative support to a team of four attorneys specializing in commercial litigation.
• Prepare, type, and proofread various legal documents, including pleadings and correspondence.
• Efficiently manage and maintain both digital and physical case files and litigation documents.
• Facilitate communication and coordination with clients, courts, and other relevant entities.
• Oversee electronic filings and services of court documents across state and federal courts in Maryland, DC, and Virginia.
• Organize and schedule various legal proceedings, including meetings, depositions, and court hearings.
• Keep accurate track of attorney schedules, important litigation deadlines, and court dates.
• Maintain and update digital and physical files and pleading binders as necessary.

Qualifications and Skills:

• Minimum 5 years of relevant experience in an administrative or secretarial role within a litigation setting.
• Bachelor’s degree preferred; equivalent professional experience also considered.
• Strong understanding of legal terminology, procedures, and court rules, particularly in commercial litigation.
• Proficiency in Microsoft Office Suite, with strong skills in Microsoft Word, and experience with document management systems (i-Manage experience a plus).
• Demonstrated ability to manage e-filings in state and federal courts.
• Excellent communication, organizational, and interpersonal skills.
• Strong problem-solving abilities and the capacity to work efficiently in a dynamic, fast-paced legal environment.
• Typing proficiency and a keen attention to detail are essential.