An insurance firm in Midtown seeks a temporary Receptionist to join their team. The role will have the opportunity to convert to a full-time role.
Job Detail
Job Description
Responsibilities:
- Ensure the kitchen, meeting rooms, and common areas are tidy and well-stocked.
- Set up and manage coffee stations, handle post-meeting clean-ups, and maintain a welcoming environment for all office spaces.
- Manage snack and beverage orders, escalating any facility issues to the appropriate team when necessary.
- Welcome and assist visitors, ensuring a positive and professional first impression.
- Handle visitor logistics, including managing security passes and coordinating with IT as needed.
- Sort and distribute incoming and outgoing mail efficiently.
- Answer and direct incoming phone calls, though most employees have direct lines.
- Update the global calendar with staff travel plans, ensuring accurate scheduling and clear communication across teams.
- Collaborate with IT to set up and manage office equipment, including laptops for new employees and hardware reusability.
- Troubleshoot printer/scanner issues and escalate technical concerns to IT when necessary.
Requirements:
- The ideal candidate will be positive, energetic, professional, and polished. Someone who is happy to take on additional tasks without an attitude.
- Oversee office supplies, ensuring inventory levels are maintained.
- Manage orders and restocking processes while addressing supply needs across the office.
- Assist with conference room bookings, ensuring smooth setups when required by employees.
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