Receptionist

in Professional Services
  • New York, New York View on Map
  • Salary: $28.00 - $32.00
Contract

Job Detail

  • Experience Level Mid Level
  • Degree Type Bachelor of Arts (BA)
  • Employment Temporary
  • Working Type On Site
  • Job Reference 0000007730
  • Salary Type Hourly
  • Selling Points

    An insurance firm in Midtown seeks a temporary Receptionist to join their team. The role will have the opportunity to convert to a full-time role.

Job Description

Responsibilities:

  • Ensure the kitchen, meeting rooms, and common areas are tidy and well-stocked.
  • Set up and manage coffee stations, handle post-meeting clean-ups, and maintain a welcoming environment for all office spaces.
  • Manage snack and beverage orders, escalating any facility issues to the appropriate team when necessary.
  • Welcome and assist visitors, ensuring a positive and professional first impression.
  • Handle visitor logistics, including managing security passes and coordinating with IT as needed.
  • Sort and distribute incoming and outgoing mail efficiently.
  • Answer and direct incoming phone calls, though most employees have direct lines.
  • Update the global calendar with staff travel plans, ensuring accurate scheduling and clear communication across teams.
  • Collaborate with IT to set up and manage office equipment, including laptops for new employees and hardware reusability.
  • Troubleshoot printer/scanner issues and escalate technical concerns to IT when necessary.

Requirements:

  • The ideal candidate will be positive, energetic, professional, and polished. Someone who is happy to take on additional tasks without an attitude.
  • Oversee office supplies, ensuring inventory levels are maintained.
  • Manage orders and restocking processes while addressing supply needs across the office.
  • Assist with conference room bookings, ensuring smooth setups when required by employees.
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