Receptionist

A finance firm based in Midtown Manhattan is seeking a receptionist/administrative assistant to join their team for a long-term contract role.

Responsibilities:

• Welcome guests as they arrive, determine the nature of their visit, and direct them to the appropriate person or department.
• Answer, screen, and forward incoming phone calls in a professional manner. Take messages and provide basic information as needed.
• Respond to general inquiries via phone, email, or in-person, providing accurate information about the company and its services.
• Perform a variety of administrative tasks, including filing, data entry, managing office supplies, and preparing documents.
• Manage the appointment calendar for the office, including booking meeting rooms and scheduling appointments for staff.
• Sort and distribute incoming mail, manage outgoing mail, and handle courier services as needed.
• Ensure the reception area is clean, organized, and presentable at all times.
• Monitor visitor access, issue visitor badges, and ensure that security protocols are followed.

Qualifications:

• High school diploma or equivalent. Additional certification in Office Administration is a plus.
• Prior experience as a receptionist or in a customer service role is preferred.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Friendly and professional demeanor.
• Ability to handle confidential information with discretion.