Healthcare organization seeks an individual to assist with a filing project for 2-3 months.
Job Detail
Job Description
Summary
The Temporary Filing Assistant will be responsible for managing and organizing the office's filing systems, ensuring that all documents are properly sorted, filed, and easy to retrieve. This role is ideal for someone who is detail-oriented, organized, and able to work independently with minimal supervision. The position is temporary and expected to last for 2-3 months.
Responsibilities:
- Organize and maintain physical and electronic files according to the office's established filing system.
- File, sort, and categorize documents, records, and other materials.
- Retrieve files upon request and ensure timely access to important documents for staff.
- Perform data entry related to filing tasks, ensuring accurate record-keeping.
- Assist with scanning, photocopying, and shredding documents when necessary.
- Update file lists, indexes, and records to reflect any changes or new entries.
- Ensure confidential documents are handled according to office policies and regulations.
- Collaborate with other staff to streamline and improve the filing process when needed.
- Maintain an organized workspace to ensure efficient operations.
- Perform any other administrative or clerical duties as required.
Qualifications:
- High school diploma or equivalent.
- Prior experience in filing, clerical, or administrative roles preferred but not required.
- Strong attention to detail and organizational skills.
- Ability to work independently and handle multiple tasks with minimal supervision.
- Good communication skills and ability to work with a team.
- Knowledge of office equipment such as scanners, copiers, and shredders.
- Understanding of confidentiality requirements for sensitive documents.
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