Administrative Assistant

Responsibilities/Job Duties: 

• Overseeing calendars and scheduling for team members and senior-level staff 
• Answering phones as needed and greeting guests occasionally 
• Coordinate internal and external meetings 
• Research and book domestic travel (hotels, flights, etc.) for various department members 
• Setup conference calls and prep materials for meetings 
• Handling of confidential information and materials 
• Monthly expense reporting 
• Back-up other assistants if needed 
• Ad hoc projects as needed (Workplace team projects, HR projects, etc.) 
• Organize in-office and offsite events as needed 

Qualifications: 

• 2+ years of experience 
• Outgoing disposition and sense of humor! 
• Knowledge of Gmail, Google Calendar, Microsoft Outlook, Microsoft Excel 
• Salesforce or CRM experience not required but a plus! 
• Previous experience scheduling or overseeing calendars preferred 
• Ability to work in a fast-paced environment 
• Very strong attention to detail 
• Self-motivated and able to work autonomously 
• Comfortable working with a wide variety of personalities 
• Strong communication skills (both written and verbal)