Administrative Assistant

in Professional Services
  • Suffolk County, NY View on Map
  • Salary: $22.00 - $22.00
Contract

Job Detail

  • Experience Level Entry Level
  • Degree Type Associate of Applied Science (AAS)
  • Employment Full Time
  • Working Type On Site
  • Job Reference 0000008043
  • Salary Type Hourly
  • Industry Construction
  • Selling Points

    Entry-level admin role with a work life balance and opportunity to grow!

Job Description

Responsibilities/Job Duties: 

  • Overseeing calendars and scheduling for team members and senior-level staff 
  • Answering phones as needed and greeting guests occasionally 
  • Coordinate internal and external meetings 
  • Research and book domestic travel (hotels, flights, etc.) for various department members 
  • Setup conference calls and prep materials for meetings 
  • Handling of confidential information and materials 
  • Monthly expense reporting 
  • Back-up other assistants if needed 
  • Ad hoc projects as needed (Workplace team projects, HR projects, etc.) 
  • Organize in-office and offsite events as needed 

Qualifications: 

  • 2+ years of experience 
  • Outgoing disposition and sense of humor! 
  • Knowledge of Gmail, Google Calendar, Microsoft Outlook, Microsoft Excel 
  • Salesforce or CRM experience not required but a plus! 
  • Previous experience scheduling or overseeing calendars preferred 
  • Ability to work in a fast-paced environment 
  • Very strong attention to detail 
  • Self-motivated and able to work autonomously 
  • Comfortable working with a wide variety of personalities 
  • Strong communication skills (both written and verbal) 
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