Administrative Assistant

Duties: 

• Answer and direct calls, taking messages when appropriate 
• Manage busy calendars, including scheduling and coordinating meetings, travel, conferences, events, etc. 
• Help organize and maintain presentable office area 
• Support leadership with daily operations, including conducting research, preparing meeting documents, filing, scanning, etc.  
• Arrange travel and submit expenses as needed; identify errors and reconcile discrepancies 
• Draft, proofread, and edit documents, correspondence, memos, etc. 
• Process and track expense reports and help reconcile accounts 
• Assist admin team to ensure smooth workflow 
• Performing ad hoc projects as needed  

Requirements: 

• 5+ years’ experience supporting C-Level executives 
• Excellent organizational skills with attention to detail and accuracy 
• Strong interpersonal and communication skills (both written and verbal) 
• Good multitasking skills with the ability to prioritize projects effectively 
• Strong proficiency in MS Office Suite (Word, Outlook, Excel, etc.) 
• Approaches each day with a proactive verses reactive mind set. 
• Notary public strong plus