Project Coordinator

Summary:

We are seeking a highly organized and detail-oriented Project Coordinator (or JR Project Manager) to join our clients dynamic Portfolio and Program Management (PPM) team.

The ideal candidate will have a strong background in project coordination and project management, project management tools, excellent communication skills, and the ability to manage multiple tasks efficiently.

The candidate may support or move between different functions in the organization depending on project needs.

Responsibilities:

• Timeline Management: Create and track project and/or functional tasks and timelines using Smartsheet to ensure tasks, deliverables, project schedules, and all project milestones are clear to key stakeholders and communicated.

• Stakeholder Collaboration: Work closely with stakeholders to develop meeting agendas, ensuring all relevant topics are covered.

• Meeting Coordination: Schedule and attend meetings, take detailed meeting minutes, document action items, and track decisions made.

• Communication: Maintain clear and consistent communication with all project stakeholders to ensure alignment and transparency. In this role you may liaise between functional team members and cross-functional teams including with cross-functionally focused program manager within the PPM department.

• Task Management: Demonstrate flexibility and willingness to move between functions, teams, and tasks as needed to support project goals.

• Cross-Functional Support: Support or move between different functions within the organization depending on workload and project needs.

Requirements:

o BS degree in life sciences or healthcare discipline. A degree in Project Management, Engineering, or a related field will also be considered.

o Minimum of 2 years of experience working within a pharmaceutical or biotech company in a project coordination or project management role.

o Formal Project Management Training or Certification (e.g., PMP, CAPM) is preferred but is not required.

o Proficiency in Smartsheet (or other PM tools, like MS Project) for creation of project timeline and tracking.

o Strong ability to collaborate with stakeholders and create comprehensive meeting agendas.

o Excellent note-taking skills for meeting minutes, action items, and decisions.

o Exceptional communication skills, both written and verbal.

o Keen attention to detail and organizational skills.

o Ability to multitask and adapt to changing project needs.

o Able to prioritize tasks and work independently.