Executive Assistant

Responsibilities:

• Calendar Management and Scheduling: Manage and coordinate the executives' calendars, including scheduling meetings, appointments, and conferences.
• Travel Coordination: Plan and organize comprehensive travel itineraries, including flights, accommodations, and ground transportation.
• Communication Management: Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Office of the Executive Vice President.
• Document Preparation and Management: Prepare, proofread, and edit correspondence, reports, and presentations.
• Expense Reporting: Manage and submit expense reports using Coup and ensure timely reimbursement and adherence to company policies.
• Administrative Support: Perform additional administrative duties including managing incoming calls, organizing internal and external events, and maintaining confidential files.

Required Qualifications:

• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Proficiency in Microsoft Office suite, with advanced skills in managing calendars and correspondence.
• Experience with travel arrangements and expense report management; familiarity with Coup is a plus.
• Strong organizational skills with the ability to multitask and prioritize work effectively.
• Excellent communication and interpersonal skills, capable of maintaining strong relationships both internally and externally.