Administrative Assistant

Responsibilities:

• Provide executive-level support and manage special projects, confidential matters, and organization-wide initiatives alongside senior leadership.
• Coordinate and assist in planning and executing division events and logistics, such as strategy meetings and departmental gatherings.
• Develop and maintain effective communication strategies across essential internal teams to ensure aligned messaging and information flow.
• Serve as the primary point of contact with other service departments to facilitate cross-functional collaborations.
• Oversee administrative tasks including the maintenance of file systems, processing invoices for payment, and purchasing supplies.

Public Policy and Advocacy Support:

• Support key committees by scheduling meetings, recording minutes, developing agendas, and maintaining annual calendars.
• Offer project coordination and logistical support for advocacy efforts, ensuring alignment with organizational goals and compliance with regulatory standards.
• Maintain records and manage files related to policy and advocacy efforts, assisting with data migration as required.
• Develop and implement strategies for communicating policy achievements to internal and external stakeholders.
• Assist in the preparation of budget reports, financial forecasts, and manage expense reconciliations for the division.

Requirements:

• Bachelor’s degree in a relevant field.
• Minimum of 3 years of experience in a similar role, preferably within a nonprofit or legal setting.
• Proven ability to manage multiple tasks with competing deadlines in a fast-paced environment.
• Excellent communication skills, both verbal and written.
• Strong organizational skills with keen attention to detail and the ability to work autonomously and within a team.