Executive Assistant

Responsibilities/Job Duties: 

• Act as the point of contact among executives, employees, clients, and other external partners 
• Administrative duties such as writing emails, drafting memos, and preparing communications  
• Answer phone calls and route to appropriate parties 
• Manage executives’ calendars and schedule meetings 
• Coordinate and book travel for those at the executive level 
• Maintain professionalism and strict confidentiality with all materials 
• Organize and set up meeting rooms when necessary 
• Take meeting minutes and distribute them appropriately 
• Maintain filing systems and databases 
• Track all important projects and ensure they are moving according to plan 
• Process expense reports 
• Other administrative and clerical tasks as necessary 

Qualifications: 

• Bachelor’s degree preferred 
• Prior experience as an assistant to an executive 
• Excellent written and verbal communication 
• Strong organizational skills 
• Ability to multitask and work well under pressure 
• Excellent time and project management skills 
• Ability to maintain confidentiality  
• Advanced proficiency with Microsoft Office and Google Suite