Executive Assistant

in Professional Services Contract

Job Detail

  • Experience Level Mid Level
  • Degree Type Bachelor of Arts (BA)
  • Employment Temporary
  • Working Type Hybrid
  • Job Reference 0000008986
  • Salary Type Hourly
  • Industry Financial Services;Investment Banking;Investment Management
  • Selling Points

    Financial Services firm in Midtown seeks an Administrative Assistant for a 4-5 month coverage

Job Description

Responsibilities: 

  • Provide high-level administrative support for executives and team. 
  • Handle complex, changing calendars, scheduling in-person and virtual meetings, book physical conference rooms, and set up virtual meeting rooms 
  • Schedule domestic and international travel arrangements, book car services & hotels, manage visas and Covid requirements for travel 
  • Prepare meeting materialsin advance, ship marketing materials ahead of time for meetings 
  • Take meeting minutesas requested 
  • Create and edit documents, reports, presentations, and marketing files as needed 
  • Support other assistants and executives as needed 

 

Requirements: 

 

  • BA degree preferred 
  • 3-5 years of a high paced administrative experience supporting an Executive 
  • Must maintain confidentiality, have fantastic organizational skills, be a team player and take initiative 
  • Willing to work independently and prioritize multiple tasks 
  • Proficient knowledge of Microsoft Outlook, Excel, and Word

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