Executive Assistant

in Professional Services
  • New York, NY View on Map
  • Salary: $100,000.00 - $120,000.00
Permanent

Job Detail

  • Experience Level Mid Level
  • Degree Type Bachelor of Arts (BA)
  • Employment Full Time
  • Working Type On Site
  • Job Reference 0000009080
  • Salary Type Annually
  • Selling Points

    small team, opportunity for growth and to make a large impact

Job Description

A firm in Downtown Manhattan is seeking an Executive Assistant to support 4 team members.

Responsibilities: 

  • Provide high-level administrative support for executives and team. 
  • Handle complex, changing calendars, scheduling in-person and virtual meetings, book physical conference rooms, and set up virtual meeting rooms 
  • Schedule domestic and international travel arrangements, book car services & hotels, manage visas and Covid requirements for travel 
  • Prepare meeting materials in advance, ship marketing materials ahead of time for meetings 
  • Take meeting minutes as requested 
  • Create and edit documents, reports, presentations, and marketing files as needed 
  • Support other assistants and executives as needed 

 

Requirements:  

 

  • BA degree preferred 
  • 5 years of a high paced administrative experience supporting an Executive 
  • Must maintain confidentiality, have fantastic organizational skills, be a team player and take initiative 
  • Willing to work independently and prioritize multiple tasks 
  • Proficient knowledge of Microsoft Outlook, Excel, and Word
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