Administrative Assistant

in Professional Services Contract

Job Detail

  • Experience Level Mid Level
  • Degree Type Bachelor of Arts (BA)
  • Employment Temporary
  • Working Type Hybrid
  • Job Reference 0000009081
  • Salary Type Hourly
  • Selling Points

    Temp opportunity at a top financial services firm with a hybrid work schedule

Job Description

A top financial services firm is seeking a temporary Administrative Assistant to cover a 7-8 month leave in their downtown LA office. 3 day in office, 2 days remote.

Job Duties: 

  • Work as part of a team of administrative professionals to support executives with various calendaring needs, scheduling meetings and booking travel arrangements 
  • Organize travel arrangements for domestic and international travel – ensuring the accuracy of Covid travel guidelines, visas, customs documents, and other necessary travel paperwork 
  • Create documents, presentations, reports, and other materials as requested 
  • Serve as a gatekeeper answering phones and taking messages 
  • Update business contacts within the internal database 
  • Organize on-site and off-site meetings, as well as virtual meetings 

Qualifications: 

  • 3-5+ years of administrative experience within finance services  
  • Bachelor's degree is highly preferred  
  • Strong proficiency with MS Office Suite 
  • Strong verbal and written communication skills 
  • Excellent ability to multi-task 
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