Hybrid opportunity at a top law firm in NYC; bonus eligible

Legal Secretary
in Professional Services PermanentJob Detail
Job Description
Top law firm in NYC is seeking a Legal Secretary with 3-12 years of experience. 4 days on site, 1 day remote.
Key Responsibilities:
- Prepare, format, and proofread legal documents such as contracts, briefs, pleadings, and correspondence.
- Manage and maintain attorneys’ calendars, scheduling meetings, court dates, and deadlines.
- Organize and maintain physical and electronic files, ensuring proper documentation and recordkeeping.
- Communicate with clients, witnesses, and experts to schedule appointments, request documents, and relay case-related information.
- Perform research tasks as requested by attorneys, utilizing legal databases and other resources.
- Assist in the preparation of case materials for trials, hearings, and meetings.
- Handle confidential and sensitive information with discretion and professionalism.
- Coordinate and manage correspondence with courts, opposing counsel, and other parties involved in legal matters.
- Answer phones, take messages, and handle inquiries from clients, opposing counsel, and other parties.
- Process billing and timekeeping entries for attorneys as needed.
- Perform additional administrative duties as required, including filing, copying, faxing, and scanning documents.
Qualifications:
- High school diploma or equivalent (required); Associate's or Bachelor's degree in Paralegal Studies or related field (preferred).
- Proven experience as a legal secretary or administrative assistant in a law firm or legal department
- Strong knowledge of legal terminology, procedures, and documentation.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and legal software
- Strong written and verbal communication skills.
- Attention to detail and accuracy in preparing legal documents.
- Ability to work independently as well as part of a team.
- Discretion and the ability to handle confidential information with integrity.
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