Office Manager

Job Summary:

We are seeking a highly organized and proactive Office Manager/Executive Assistant to oversee office operations while providing high-level administrative support to the executive team. This role is ideal for a resourceful and detail-oriented professional who can manage daily office functions, streamline workflows, and enhance executive productivity.

Key Responsibilities:

Executive Support:

• Provide comprehensive administrative support to [CEO/Executives], including calendar management, travel arrangements, and meeting coordination.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Handle confidential and sensitive information with discretion.
• Act as a liaison between executives and internal/external stakeholders.

Office Management:

• Oversee daily office operations, ensuring a well-organized and efficient work environment.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate office maintenance, IT support, and facility needs.
• Plan and execute company events, team meetings, and office activities.

HR & Administrative Support:

• Assist with employee onboarding, record-keeping, and HR documentation.
• Maintain office policies and procedures, ensuring compliance with company guidelines.
• Support recruitment efforts by scheduling interviews and coordinating hiring processes.

Project & Process Management:

• Assist in special projects and company initiatives as needed.
• Improve operational efficiency by implementing better administrative systems and workflows.
• Support financial processes such as budget tracking, invoice processing, and expense reporting.

Key Qualifications:

• Bachelor’s degree in Business Administration, Management, or related field (preferred).
• Proven experience as an Office Manager, Executive Assistant, or in a similar role.
• Strong organizational and time-management skills, with the ability to multitask.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and office management software.
• Excellent communication and interpersonal skills.
• Ability to work independently and exercise sound judgment in decision-making.