Office Coordinator

A finance firm in Manhattan seeks a dynamic and organized Office Coordinator to manage front desk operations and provide administrative support. The ideal candidate will handle a variety of tasks that ensure the smooth day-to-day functioning of our workspace.

Salary: 80-90k + bonus

Hours: 8:30 am – 5:30 pm

Hybrid schedule: On-site three days per week

Key Responsibilities:

• Serve as the first point of contact by answering the main phone line and greeting/escorting guests
• Manage office calendar and scheduling
• Oversee office and kitchen supply inventory, including snacks, coffee, and drinks
• Coordinate with facilities vendors for maintenance and repairs
• Handle all incoming/outgoing mail, courier services, and packages, including tax-related mailings
• Organize office catering, including setup and breakdown for events
• Assist the Office Manager with:
• Planning and organizing company events
• Employee onboarding and offboarding
• Providing additional administrative support as needed
• Maintain and ensure the proper usage of conference room equipment
• Manage office security system access and protocols
• Track employee attendance and PTO records
• Process and manage employee expense reports

Qualifications:

• Bachelor's degree preferred
• 3-5 years of relevant experience in a Receptionist, Office Coordinator, or Office Manager role
• Familiarity with basic facilities and office systems
• Proficient in Microsoft Office Suite and Zoom
• Strong ability to work independently, handle multiple tasks, and manage changing priorities in a fast-paced environment
• Excellent time management skills and attention to detail
• Ability to manage confidential information with discretion