Office Coordinator

This role combines front office responsibilities with administrative support. You’ll be the first point of contact for visitors and clients while also managing a variety of administrative tasks through our collaborative ticketing system. This is a temp to perm opportunity.

Salary: $75k-90k plus bonus

Onsite Monday-Friday, hours 8am to 5pm

Midtown Manhattan office

Responsibilities:

• Open the office daily and ensure common areas (reception, kitchen, conference rooms) are clean, stocked, and welcoming
• Greet visitors and clients with a professional and enthusiastic demeanor
• Handle incoming calls and direct them to the appropriate contacts
• Receive, sort, and distribute mail and packages; coordinate outgoing shipments (UPS, FedEx, etc.)
• Order and distribute daily team lunches
• Manage complex calendars, including coordinating international and domestic travel (flights, hotels, itineraries, time zones)
• Schedule meetings and conference rooms and register guests with building security
• Maintain and update contacts in Salesforce (CRM)
• Support monthly expense reporting
• Manage inventory and place orders for office and kitchen supplies
• Coordinate internal events including board dinners and employee appreciation events

Requirements:

• Bachelors degree plus 2+ years of relevant experience
• Polished, punctual, and professional with a positive, can-do attitude
• Highly organized with excellent attention to detail
• Strong multitasking and time management skills
• Proficient in Microsoft Office Suite (especially Outlook, Excel, and Word) and video-conferencing software
• Proactive, resourceful, and willing to take initiative
• Comfortable working independently and as part of a team