Executive Assistant

Our client in Woodbridge NJ is looking for an executive assistant to join their growing team. This is a FULLY ONSITE, contract to hire position:

Responsibilities:

• Take meeting minutes and track action items for follow-up.
• Maintain confidential records, contracts, and corporate documentation in compliance with company policies.
• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Assist with drafting internal communications and press releases related to corporate announcements.
• Organize company events, investor meetings, and internal leadership conferences.
• Act as a gatekeeper, screening and prioritizing emails, calls, and meeting requests.
• Ensure compliance with SEC regulations and corporate governance policies when handling sensitive documents.
• Coordinate executive travel logistics, including expense reporting and reimbursements.
• Serve as a key point of contact for external partners, shareholders, and regulatory agencies.
• Facilitate communication between executives, board members, shareholders, and internal teams.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.
• Assist in the preparation and distribution of materials for board meetings, investor relations, and regulatory filings.

Qualifications & Requirements:

• Prior experience supporting C-suite executives or Board of Directors is highly desirable.
• Exceptional written and verbal communication skills with a professional demeanor.
• 5+ years of experience in executive administrative support, preferably within a publicly traded company or regulated industry (water, utilities, energy, etc.).
• Ability to handle confidential information with discretion.
• Associates degree in Business Administration, Communications, or a related field (preferred).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative tools.
• Strong understanding of financial reporting, regulatory compliance, and investor relations.