Investment Management firm with offices in Midtown are seeking an Executive Assistant to support a team. The role is on-site 2-3 days per week and offers opportunities for upward mobility within the firm.
Executive Assistant
in Professional Services PermanentJob Detail
Job Description
Key Responsibilities
- Provide administrative support to multiple senior executives, including calendar management, travel coordination, and meeting planning.
- Manage complex and ever-changing schedules, ensuring efficient use of time and prioritization of meetings.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
- Handle confidential information with discretion and integrity.
- Coordinate internal and external meetings, including logistics, materials, and follow-up actions.
- Liaise with clients, investors, vendors, and internal departments on behalf of the team.
- Assist with expense reporting, invoice processing, and budget tracking.
- Support the planning and execution of team events and offsites.
- Anticipate team needs and proactively resolve administrative challenges.
Qualifications
- Bachelor’s degree preferred.
- 3–5+ years of executive or team assistant experience, ideally within finance, private equity, investment banking, or a related field.
- Exceptional organizational and multitasking abilities.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
- Strong communication and interpersonal skills.
- High degree of professionalism and discretion.
- Ability to work independently and as part of a team.
- Proactive mindset and a “no task too small” attitude.
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