Executive Assistant

A prestigious financial firm in New York City is seeking a Senior Administrative Assistant to support senior bankers in a dynamic and fast-paced environment. This role provides comprehensive administrative support, including managing calendars, coordinating travel, and assisting with general office operations.

Compensation: $90K – $110K, plus bonus

Location: Hybrid (Monday – Thursday in-office, Friday remote)

Hours: 9:00 AM – 5:00 PM (flexible start time, occasional 8:30 AM arrival for meetings)

Key Responsibilities:

• Provide general administrative support, including managing phone calls, emails, and correspondence
• Schedule meetings, appointments, and travel arrangements for the team
• Maintain and organize physical and digital files, ensuring easy access to important documents
• Assist with the preparation of reports, presentations, and other necessary documents
• Manage and update contacts in Salesforce (SF)
• Support various office functions, ensuring smooth day-to-day operations

Qualifications:

• 5+ years of experience in an administrative assistant or similar role, supporting teams in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Exceptional organizational and time-management abilities
• Ability to handle confidential information with discretion
• A college degree is preferred, but not required
• Experience in a financial or similar corporate industry is a plus