Executive Administrative Assistant

Title: Executive Administrative Assistant

Key Responsibilities:

• Manage complex calendars, schedule meetings, coordinate travel arrangements, and ensure executives are prepared for daily priorities
• Draft, review, and format executive communications, reports, and presentations
• Serve as a liaison between executives and internal/external stakeholders, prioritizing correspondence and requests
• Prepare materials for board meetings, investor relations briefings, and regulatory filings
• Maintain accurate records of meeting minutes, follow-ups, and compliance documentation
• Organize events such as earnings calls, shareholder meetings, and internal leadership conferences
• Oversee expense reporting and coordinate executive reimbursements
• Safeguard confidential documents and corporate records in line with internal policies and regulatory requirements
• Assist in drafting internal communications and press materials related to corporate updates

Qualifications:

• Associate’s degree in Business, Communications, or related field preferred
• Minimum of 5 years of experience supporting senior executives, ideally in a public company or regulated industry
• Experience coordinating with boards, shareholders, or regulatory agencies strongly preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and business communication platforms
• Strong knowledge of financial documentation, compliance, and governance best practices
• Excellent writing, communication, and interpersonal skills
• High degree of professionalism and ability to handle confidential information with discretion
• Ability to manage multiple priorities, deadlines, and shifting needs with ease