Office Service Coordinator

Title: Office Service Coordinator

Responsibilities:

• Oversee day-to-day office operations including mail, commissary, transportation, janitorial services, and off-site storage
• Manage building service requests and ensure timely execution of repairs and maintenance
• Track facilities budgets and capital improvement projects across multiple offices
• Maintain Emergency Action Plan (EAP), coordinate drills, and update floor warden lists and safety equipment
• Lead vendor engagement in collaboration with the Strategic Purchasing team; monitor performance and cost efficiency
• Support space planning efforts and workplace logistics; maintain occupancy data and execute layout changes as needed
• Serve as liaison to Property Management and internal departments; address escalated workplace concerns
• Promote safety, sustainability, and energy conservation practices across office operations
• Contribute to development and implementation of new workplace technologies and process improvements
• Prepare financial reports, cost tracking, and variance analyses for multiple locations

Qualifications:

• Bachelor’s degree required
• 3–5 years of office/facilities management or corporate services experience, including supervisory responsibilities
• Strong verbal and written communication skills; ability to interact with senior stakeholders and cross-functional teams
• Working knowledge of building systems, blueprints, and lease agreements
• Proficient in Microsoft Excel, Word, PowerPoint; familiarity with SAP, Coupa, and Google Workspace is a plus
• Experience in budgeting, project coordination, and vendor management
• Self-motivated, analytical, and able to prioritize in a dynamic environment
• Comfortable serving as the “go-to” person for office-wide operations and problem resolution