Long-term part-time support role with direct exposure to executive leadership. Great opportunity for an early-career candidate seeking growth, structure, and consistent in-person work in a refined office setting.
Administrative Assistant
in Professional Services ContractJob Detail
Job Description
Key Responsibilities:
- Provide general support to a small office of investment professionals, including the firm’s founder
- Assist with light calendar management and scheduling needs for the executive team
- Greet visitors and manage building access; act as the main point of contact for deliveries and vendors
- Maintain a clean and organized office environment by restocking supplies and keeping shared spaces orderly
- Liaise with building management to resolve maintenance or facilities-related issues
- Occasionally assist with personal errands tied to the office, such as coordinating dry cleaning or courier drop-offs
- Place catering orders and ensure kitchen areas are stocked and presentable
- Provide additional administrative support as needed, with a no-task-too-small mentality
Qualifications:
- 1–3 years of relevant administrative, reception, or assistant experience preferred (entry-level candidates will be considered)
- Prior exposure to financial services or executive support is a plus but not required
- Strong interpersonal and communication skills; ability to work with a range of personalities
- Excellent organization, problem-solving, and follow-through
- High level of discretion and professionalism
- Tech-savvy and adaptable with a proactive mindset
- A dependable self-starter who is comfortable taking initiative in a small team setting
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