Senior Lease Administrator

Key Responsibilities:

• Abstract and interpret commercial leases and associated documentation
• Maintain lease data accuracy within CoStar and document management systems
• Track critical dates such as expirations, option periods, and termination rights
• Reconcile lease invoices and generate reports for review
• Manage monthly rent rolls, ensuring timely rent processing and accurate payments
• Coordinate the collection and tracking of Certificates of Insurance and Security Deposits
• Collaborate with various teams (including office, retail, and data center leasing) to provide tailored support
• Prepare journal entries under ASC 842/IFRS 16 with support (training available if needed)
• Distribute fully executed lease documents to appropriate departments
• Identify opportunities for process improvement and contribute to departmental initiatives
• Handle ad hoc assignments and administrative tasks as requested

Qualifications:

• Minimum 2–4 years of experience in a commercial lease administration setting (office or retail; residential not applicable)
• Strong lease abstraction and lease interpretation experience required
• Excellent attention to detail and ability to deliver error-free documentation
• Bachelor’s degree preferred (not required with sufficient experience)
• Proficiency in Microsoft Excel and other MS Office applications
• Strong analytical, problem-solving, and data reconciliation skills
• Ability to adapt to different team workflows and function well across multiple departments
• Experience with CoStar or similar lease management platforms is a plus
• Ability to manage priorities in a dynamic, deadline-driven environment