Contracts Grants Specialist

Job Detail

Experience Level Mid Level
Degree Type Bachelor of Arts (BA)
Employment Temporary
Working Type Remote
Job Reference 0000010095
Salary Type Hourly
Selling Points
This remote role offers a blend of autonomy and collaboration across departments and the opportunity to oversee high-level grant and contract administration across multiple programs.

Title: Grants and Contracts Specialist

Key Responsibilities

Draft, issue, and manage a high volume of subawards and consulting agreements in compliance with funder terms and internal policies
Provide support during proposal processes, including review of solicitations (RFPs, RFQs) and final submission of funding applications
Assist program teams in preparing and hosting RFPs and RFQs, including support in platforms like SlideRoom
Collaborate with internal legal and procurement teams to finalize award documents, contracts, and amendments with accurate flow-down terms
Confirm proper procurement steps have been followed, and verify that proposed costs are reasonable and budget-aligned
Partner with cross-functional stakeholders (Legal, Finance, HR, Program Directors) to execute award and contract packages
Advise program teams on policy adherence and compliance requirements
Submit mandatory federal reports, including FFATA submissions, in a timely and accurate manner
Monitor and process invoices, reviewing for contractual alignment and documentation integrity
Track all subaward, contract, and payment data using platforms such as Salesforce, Workday, and government portals including SAM.gov and DRGR
Document and confirm cost share agreements
Manage closeout of expired agreements and support offboarding of consultants or subrecipients
Maintain accurate records and ensure file completeness throughout the award lifecycle
Contribute to special projects as assigned

Requirements

Bachelor’s degree in business administration, public administration, or a related discipline (or equivalent experience)
5+ years of experience managing contracts and subawards, especially with federal and philanthropic funding sources
In-depth knowledge of 2 CFR 200 Uniform Guidance and demonstrated ability to apply federal compliance standards
Proven ability to balance competing priorities in a fast-paced, deadline-driven environment
Excellent relationship management, problem-solving, and communication skills
Strong proficiency in Microsoft Office, especially Excel; experience with Salesforce and Workday is preferred
Familiarity with SlideRoom and federal grant platforms is a plus